Vendor Onboarding Software | Fast, Risk-First

Trusted by companies you know and love

Bring every new vendor on board in one place.

Capture every vendor once in Gatekeeper and use it everywhere, from screening and approvals
to your contracts and dashboards.

Screen every vendor before they sign.

Slow risk checks hold up onboarding, and duplicate suppliers slip in under different names across business units.

Gatekeeper runs identity verification, sanctions screening, and duplicate detection the moment a vendor enters the queue, minimising the risk of fraud or repeat relationships before the first order, not after the invoice arrives.

Move at the speed the business expects.

When onboarding drags, the business goes around you, and a purchase order bypasses the approval route.

Adaptive workflows send each vendor to the right team by category and risk, with SLAs, reminders, and escalations that keep things moving. You set the guardrails and keep oversight, without becoming the bottleneck.

Third parties do the paperwork.

Chasing certificates and policy documents eats up hours the team would rather spend on sourcing. A self-service portal lets third parties submit their own insurance, certifications, and policies, and Gatekeeper tracks every expiry date.

AI agents collect, review, and chase what is missing, so the team handles the exceptions, not the cluttered inbox.

Onboard once, use it everywhere.

Vendor details usually get re-keyed into multiple systems, and the versions drift apart. In Gatekeeper, you capture each detail once on a single vendor record, then it flows into contracts, dashboards, and scorecards without re-entry.

It syncs natively with other critical systems such as your ERP or NetSuite, so the vendor you onboard is the vendor finance already has, and nothing is entered twice.

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See where onboarding stalls.

You cannot fix a cycle time you cannot see. Dashboards show how many vendors are moving, where they sit, and which stage holds them up.

Compliance status by category tells you at a glance which parts of the supplier base are covered and which need attention.

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Complete supplier intelligence.

Validated vendor data syncs to ERP/AP/CRM, creating unified records for contract obligations, spend tracking, and performance scorecards.

RAG (Red, Amber, Green) risk assessments, compliance status, and renewal dates stay current across all systems, ensuring clean handoffs and complete supplier visibility.

AI AGENTS

AI-powered capabilities that accelerate vendor management & onboarding.

Contract Renewal Agent

Generates structured renewal briefs with performance assessments and market analysis.

Due Diligence Review Agent

Sends and follows up on due diligence and security questionnaires, scores responses, and gathers evidence.

Insurance Certificate Agent

Collects, reviews, chases, and renews insurance certificates to prevent them from lapsing.

Compliance Monitoring Agent

Takes over after onboarding, watching for posture changes, certificate expiry and attestation dates.

Renegotiation Opportunity Agent

Identifies price, SLA and commitment levels to strengthen renewal negotiations.

Incident & Response-Time Review Agent.

Reviews incident response and resolution times, surfacing recurring issues.

Meet our AI agents

Why Gatekeeper

One record for every vendor relationship.

No duplicate vendors.

Duplicate detection prevents the same supplier from being entered twice under different names.

No re-keying.

Vendor data is captured once and shared across all teams and systems.

Evidence always current.

Automatic expiry tracking keeps certificates and policies up to date.

Audit-ready by default.

Every check and approval is logged, so evidence is there when the auditor asks.

one unified record

Every capability, connected.

One single source of truth.

Customer and vendor contracts, obligations, and renewals in one record.

See spend against contract.

Contract value sits next to what is actually being spent.

No single point of failure.

Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.

Draft from approved templates.

Every agreement starts from language Legal already trusts.

Keep control of the clause library.

Guard-railed templates keep off-policy wording from going out.

Nothing renews unnoticed.

Every renewal date tracked, with owners and reminders set automatically.

Recognised by customers

One unified platform for every team

Built for finance, procurement and legal teams.

For Finance
Protect margins and stay audit-ready.
- Spend visibility
- Renewal oversight
- Audit-ready evidence
→
For Procurement
Onboard and contract fast, without cutting corners.
- Compliant onboarding
- Risk-aware contracts
- Supplier performance & savings
→
For Legal
Keep every contract defensible, without slowing the deal.
- Contract review
- Clause control
- Faster redlines
→

FAQS

Frequently asked questions about vendor onboarding.

How does Gatekeeper speed up vendor onboarding?

Gatekeeper runs risk checks up front and automatically routes each vendor to the right approver, with SLAs, reminders, and escalations.

Third parties submit their own documents through a self-service portal, and agents follow up on what's missing, making onboarding up to 90% faster.

How does Gatekeeper stop duplicate or fraudulent vendors?

Gatekeeper checks every new vendor against your existing base for duplicates, even under a different name, and screens them with identity verification and sanctions checks.

Gatekeeper flags suspicious or duplicate relationships before approval, so you don't discover the problem after the first payment has already gone out.

Which teams approve vendors in Gatekeeper?

Workflows route each vendor to the teams that need to approve it, based on category and risk.

That usually means procurement, finance, legal, and information security, each seeing only the vendors and steps relevant to them. Procurement oversees the whole process without doing every step.

Does Gatekeeper integrate with our ERP or NetSuite?

Yes. Gatekeeper syncs vendor data with your ERP, including NetSuite, so a vendor onboarded once appears in the systems your finance and procurement teams already use, with no rekeying.

How does Gatekeeper keep vendor data secure?

Gatekeeper holds vendor and third-party data under recognised security controls, including SOC 2 and ISO 27001, with defined data residency.

Access is role-based, and every check and approval is logged for audit. You can review Gatekeeper's security posture at trust.gatekeeperhq.com.

Does Gatekeeper use our data to train AI models?

No. Gatekeeper AI and agents work on your data to screen vendors and surface risk, but your contracts and vendor information are not used to train shared or third-party models. Your data stays yours.

What is vendor onboarding software?

Vendor onboarding software is the system a business uses to intake, vet, and document new third parties before they start work.

Gatekeeper does this on one record: it verifies identity, screens for risk, collects compliance documents and routes approvals, so every vendor is checked and logged before the first order.